Looking for the best document scanner 2020? Here are the top 5 best document scanners tested reviews and buying guide. Read on this post till the end to buy the best document scanner today with The Keen Hunter.
If you have know idea what to look for and consider, we have added the document scanner buying guide as well to help you out. Also, please note that we are in a partnership with Amazon Associate affiliate program and we may earn a commission for every product that you buy from Amazon following urls from our website.
Introduction to Document Scanner
The word technology is wide into our lives with more and more functions performed digitally. Human is more dependent on technology, and the use of physical items is less. If we talk about the office stationery, we see the use of the best document scanner has increased.
Gone are the days when office desk was full of papers. These papers were hard to manage and difficult to keep safe. Keeping official papers safe for a long time was the main challenge for the business world. However, offices now use high-speed document scanner to manage these papers digitally.
That’s all with the quick introduction to document scanner. To read the full document scanner buying guide in detail, please skip the reviews section. For now let’s start exploring the top 5 best document scanner reviews with their pros, and cons.
Top 5 Best Document Scanner 2020 Reviews With Their Pros, And Cons
Best Document Scanner Buying Guide
Here are the facts and features that you should consider when hunting for the best document scanner from the above reviewed best document scanners. Without doing any further ado, let’s start exploring the facts and features.
What Is A Document Scanner?
So, we introduced the document scanner in the previous para and now is the time to define exactly what is a document scanner and how does it help you in day to day office tasks.
A document scanner is a device that will convert your documents into a digital copy. It converts your documents in paper form to digital form. You can use them in wide applications, but the best use of these scanners is in offices.
There are cheap document scanner that are best for home use. On the other hand, large enterprises often use a fast document scanner.
How To Select The Best Documents Scanner For Your Office Or Home?
When you decide to purchase the best document scanner, you will find it difficult at the start. However, it is not very complex if you consider some basic points. You must know your business needs and buy a scanner that will meet your needs. A scanner heavy than your need will waste your money, while a scanner lighter than your needs will turn insufficient for your job.
What Do You Scan?
The first question that you must ask yourself is about what you scan. In business routine, you may need to scan papers, receipts, photos, photo IDs, or high-resolution data. These are the common type of documents that you will need.
Most common scanners will scan all of these for you. Even still, we will advise you to check if yours has the ability to scan all of them. No one purchases a scanner daily, and you must buy it with proper research.
A simple example is of photo scanner. If your business demands for scanning photos for the most time, you need a scanner with special features for images. They will give you high resolution, will preserve the original color, and capture the color at best.
How Many Documents Do You Scan Per Day?
This is another important question that you must ask yourself before buying a scanner. We will discuss in detail about the features that impact this feature. However, at least you must know how many documents you want to scan per day.
If you need to scan more than 500 pages per day, you need a special heavy-duty scanner. They are large and have a higher duty cycle to support more extreme needs. On the other hand, there are some small portable document scanner that are best for routine use. When you buy it, you save money as they cost less.
Do You Need OCR?
OCR stands for Optical Character Recognition. This feature allows you to copy the text in the format that your computer can edit it. It will also allow you to format or change or edit in any form without much effort. This technology is very helpful if you have to deal with high-resolution pixels and want to be the best.
If you purchase one of the latest document scanners, then you must have OCR in it. However, and OCR cost you a lot of money. So, we will recommend you purchase it only if you need one for your business.
What Is Your Operating System?
While many people think that OS (Operating System) has nothing to do with the document scanner, we think that it is the most critical part. Keep in mind that most of the document scanners work with all operating systems some failed to attach with older versions of OS.
Some document scanners also fail to attach with Mac or Apple products. If you purchase the wrong version by mistake, you can anytime use third-party software. However, we will recommend you purchase only those scanners that work with your OS.
Best Documents Scanner Features To Consider
We give answers to some of the basic questions. However, when you are buying the best document scanner, there are more features to consider. So, here we will look at all the features that matter when you’re buying the best document scanner for your office use.
This is the same feature that we discussed previously. When you’re buying a document scanner, you must consider that it works with your laptop or desktop system. If your scanner doesn’t work with your system, it will create a lot of problems. If you are a windows user, then there are fewer issues, then Mac users.
The scanning speed of your documents scanner matters a lot. You can calculate it in either page per minute are in some scanners it is images per minute. It indicates how many pages your scanner can scan in one minute.
An ordinary scanner will scan up to 40 pages per minute. While it is enough for most businesses, some enterprises need more than this. So, you must consider that the speed of your scanner matches the need of your business.
For some people, this may be a new feature. However, this is one of the most critical features of a document scanner. Document scanners come in two different ways that are simplex scanners or duplex scanners.
Simplex scanners have the ability to scan only one side of the page at a time. So, if you want to scan the other side, you must turn the page. On the other hand, duplex scanners work on the latest technology. They have the ability to scan both pages at a time without you folding the page. So, scanning becomes easier and faster.
The duty cycle is another important aspect of your documents scanner. In indicates how many pages your scanner can scan per day without getting heated. If your business needs to scan 200 two 300 pages per day, then you can work with a modest scanner. However, for extreme use, we will recommend you buy the high-end scanners.
Some people ignore the duty cycle of a document scanner. However, if you scan more pages, then the duty cycle, your scanner may get overheated and stop working.
Some document scanners come with special software. The best set of software will ease your life and let you control your scanner smartly. While some people think that this feature is less relevant, in the long run, it proves very useful.
Last but not least. Price matters allowed when you are buying the best document scanner. You can buy a scanner for as low as $50. at the same time, some scanners cost even thousands of dollars.
So, you must decide what your business need is. If your business needs more features, then you must buy an expensive documents scanner. If you have a small business to look after, then a usual scanner of around $100 will be enough for you.
Types Of Documents Scanner
When you are looking for the best document scanner, you will find a lot of options. There are handheld document scanner and flatbed scanners. So, here we will look at some of the common types of document scanners.
Flatbed Document Scanner
These are one of the most common document scanners you see. You will see them in offices, businesses, hospitals, and other areas commonly. They are the basic type of scanners.
They have a glass pane on the top. You must place your document on this glass pane. A moving belt of light comes from one side and scans your document for all the text or images.
Some of them are small, while others are large. There is a lot of variety in flatbed scanners. You can find them between $40 to $5000. If you decide to purchase a flatbed scanner, you must look at some key features. It includes speed, paper size, and resolution that they offer.
Sheetfed Document Scanners
A sheetfed scanner is much like a printer. It has a feeder tray at one side that you will use to store the papers. The scanner will push all the papers inside, process them, and export them to the output tray.
A sheetfed scanner Turn is very useful if you had to scan several documents at a time. They also range between $50 to thousands of dollars. However, we will recommend you stay on the lower side unless you have a large business to look after.
Portable Document Scanners
This is one of the basic types of a document scanner. They give you a lot of options for scanning by staying small in size. Some people don’t prefer portable document scanner because they give a lower resolution. If you are buying a portable one, you must buy one that has a smaller size.
Wireless Document Scanners
Wireless is a new feature in Document scanners. It has less to do with types of scanners, but it is a feature that allows you to control your scanner without connecting any wire. A wireless document scanner turns very handy if you are working in an office that has several employees.
Best Document Scanners 2020 FAQs
Does A Document Scanner Help Small Business?
This is not a must to buy a tool. However, if you have one, it will turn your life easy. Most of your tasks will digitize with less use of paper. You can keep important documents saved for a long time. So, even for a small business, a document scanner turns helpful.
How Much Is A Document Scanner?
It depends on the features you are looking for. A basic document scanner will cost you less than $100. However, if you’re looking to add more features, then you must add more funds.
Are They Easy To Use?
Most document scanners are very simple to use. You can control them through a simple control panel with easy options.
Do I Really Need To Buy A Document Scanner?
If you have several pages to scan in a day, then you must buy a document scanner. However, if you just have to scan 5 to 10 pages a day, then you don’t need it. Document scanner reviews are very positive.
So, that’s all with this post. Hope you enjoyed reading this post and found best of the best document scanner for buying. Stay tuned with The Keen Hunter for more such product reviews and bing guides.